Office Manager/Bookkeeper

Job Description Job Description

Office Manager/Bookkeeper for our client in the Marine industry, an organized and detail-oriented one person Office Manager.

Looking for an amazing one person office manager to run the office like a fine-tuned-vessel!

In this dual role, you will be the backbone of daily operations, handling general ledger bookkeeping and office administration as a master mulit-tasker. The ideal candidate is a proactive problem-solver who can balance money tasks with people tasks.

Bookkeeping & Financials (Around 50% of the role)

• Accounts Payable: Process vendor invoices, match them to purchase orders, and issue payments.
• Accounts Receivable: Create and send customer invoices, deposit payments, and follow up on late accounts.
• Reconciliation: Match bank statements and credit card bills with accounting software each month.
• Payroll Support: Collect employee hours, track time off, and process payroll (or work with our outside payroll service).
• Tax Tracking: Prepare data for local sales tax filings and organize files for the end-of-year tax accountant.

Office Management & Admin (Around 50% of the role)

• Front Office: Answer incoming phone calls, greet visitors, and handle daily mail.
• Supplies & Inventory: Monitor and order office supplies, breakroom, and basic printing materials.
• Filing & Records: Maintain clean, secure digital and physical files for business records and basic HR paperwork.
• Vendor Management: Act as the main contact for office utilities, internet providers, cleaners, and repair technicians.
• Team Support: Assist the business owner with basic scheduling, meetings, or organizing company events.

Minimum Qualifications

• Experience
• • 5+ years of experience working in bookkeeping or office administration for a small business.
  • 5+ years experience of hands-on QuickBooks, Microsoft Excel and Google Sheets.
  • 5+ years experience understanding of basic accounting rules, like credits, debits, and invoices.
  • 5+ years experience of absolute confidentiality and discretion when handling private business finances and personal employee information.
  • 5+ years experience of demonstrated ability to multitask, prioritize, and switch gears easily between accounting and admin tasks.
  • 5+ years experience of demonstrated ability to communicate clearly and professionally through multiple channels, including written emails, phone calls, and face-to-face interactions.

Job Details

• Location: Everett, WA
• Schedule: Monday through Friday
• Hours: 7:30am to 4:00pm
• Pay Range: $34.00 - $37.00/per hour
• Long term (temp-to-hire)
• Benefits: Medical, Dental, Vision, Virtual Primary Care(VPC), and Washington paid sick leave

Apply at Labormax.net

Please submit your current resume or work history with your application.

LaborMax Staffing is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees.

We value diversity and inclusion and encourage individuals from all backgrounds to apply. Employment decisions are based on qualifications, merit, business needs, and other lawful considerations. LaborMAX Staffing is a locally operated staffing agency serving businesses throughout Whatcom, Skagit, Island, and Snohomish Counties, with offices in Bellingham and Everett. We partner with companies across a variety of industries to provide reliable employees for short-term, long-term, and project-based assignments.

Our goal is to connect dependable workers with great opportunities while providing support every step of the way. When you work with LaborMAX, you can expect a simple hiring process, consistent communication from our local team, and access to a wide range of job opportunities throughout the region.

We take pride in helping people get to work quickly and supporting our employees once they're on assignment.

Company Description

LaborMAX Staffing is a locally operated staffing agency serving businesses throughout Whatcom, Skagit, Island, and Snohomish Counties, with offices in Bellingham and Everett. We partner with companies across a variety of industries to provide reliable employees for short-term, long-term, and project-based assignments.

Our goal is to connect dependable workers with great opportunities while providing support every step of the way. When you work with LaborMAX, you can expect a simple hiring process, consistent communication from our local team, and access to a wide range of job opportunities throughout the region.

We take pride in helping people get to work quickly and supporting our employees once they're on assignment.

Company Description LaborMAX Staffing is a locally operated staffing agency serving businesses throughout Whatcom, Skagit, Island, and Snohomish Counties, with offices in Bellingham and Everett. We partner with companies across a variety of industries to provide reliable employees for short-term, long-term, and project-based assignments. Our goal is to connect dependable workers with great opportunities while providing support every step of the way. When you work with LaborMAX, you can expect a simple hiring process, consistent communication from our local team, and access to a wide range of job opportunities throughout the region. We take pride in helping people get to work quickly and supporting our employees once they're on assignment.